Godown Management — Multi-Location Stock
Setting up godowns, stock transfers, and location-wise reporting for Sunrise Retail's two Hyderabad locations
Module 13 of 31 — Tally Prime. Multi-location stock tracking — Sunrise Retail's Main Showroom (Madhapur) and Stock Godown (Kondapur). Duration: 40 min.
Prerequisites: Module 10 — Sales Voucher
Learning Objectives
- Enable and create multiple godowns in Tally Prime via F11
- Assign godown at time of purchase and sales entry
- Transfer stock between godowns using Stock Journal (
Alt+F7) - View godown-wise stock reports for Sunrise Retail's two Hyderabad locations
What Is a Godown?
In Tally, a godown is any physical location where stock is stored — a warehouse, a shop floor, a showroom, a service centre, or a delivery van. Multi-godown tracking lets you know exactly how much stock is at each location at any given time.
Enable via F11:
Once enabled, Tally creates a default "Main Location" godown. All prior stock entries are under Main Location. You create additional godowns from Masters.
Sunrise Retail — Two Godowns
Sunrise Retail Pvt Ltd, Hyderabad operates from two physical locations:
| Godown | Location | Purpose |
|---|---|---|
| Main Showroom | Madhapur, Hyderabad | Customer-facing sales floor — phones, laptops, tablets on display and immediate sale |
| Stock Godown | Kondapur, Hyderabad | Bulk storage — excess inventory, incoming shipments, spare units |
The Madhapur showroom is where walk-in customers buy. Kondapur is 4 km away — bulk stock replenishes Madhapur as needed.
Creating Godowns
Godown 1 — Main Showroom, Madhapur:
Godown 2 — Stock Godown, Kondapur:
You can create sub-godowns for finer control. For example, under "Main Showroom" you could have "Display Floor" and "Service Counter". Under "Stock Godown" you could have "Rack A" and "Rack B". Use sub-godowns only when you need row/shelf level tracking — for most firms, top-level godowns are sufficient.
Assigning Godown During Purchase Entry
On April 5, TechWorld Distributors delivers 100 phones. Sneha receives 30 directly at the Madhapur showroom (for immediate sale) and sends 70 to the Kondapur storage godown.
Tally records 30 at Main Showroom and 70 at Stock Godown simultaneously in one purchase voucher.
Assigning Godown During Sales Entry
When Kiran sells 30 phones to Digital Hub Retail on April 10, they are dispatched from the Main Showroom:
Tally deducts 30 from Main Showroom. Stock Godown untouched.
Stock Transfer Between Godowns — Stock Journal (Alt+F7)
After the April 10 sale, Main Showroom has only 0 phones left (30 received, 30 sold). Before the April 12 CloudStore sale, Sneha transfers 25 phones from Stock Godown to Main Showroom.
Tally Screen ASCII — Stock Journal
Full entry:
No financial accounting impact — godown transfers create no P&L entries, no GST, no receivables or payables. Only inventory positions change. The total company stock remains the same.
E-Way Bill for internal transfers: If the distance between your two godowns exceeds 50 km AND the consignment value exceeds ₹50,000, an E-Way Bill is required even for internal stock movements. Madhapur to Kondapur is ~4 km — no E-Way Bill needed for Sunrise Retail.
April 2025 Stock Flow — Complete Picture
Full sequence of April transactions showing godown movement:
| Date | Transaction | Main Showroom | Stock Godown | Total |
|---|---|---|---|---|
| Apr 1 | Opening | 0 | 0 | 0 |
| Apr 5 | Purchase from TechWorld (100 phones) | +30 | +70 | 100 |
| Apr 10 | Sale to Digital Hub (30 phones) | −30 | 0 | 70 |
| Apr 11 | Transfer: Kondapur → Madhapur (25) | +25 | −25 | 70 |
| Apr 12 | Sale to CloudStore (20 phones) | −20 | 0 | 50 |
| Apr 22 | Return to TechWorld (10 defective) | 0 | −10 | 40 |
| Apr 24 | Return from Digital Hub (2 phones) | +2 | 0 | 42 |
| Apr 30 | Closing | 7 | 35 | 42 |
Godown-Wise Stock Report
After all April entries, Sneha checks stock by location:
Practice Exercise
Exercise: Sunrise Retail opens a third location — "Ameerpet Service Centre" for phones under warranty repair. Create this godown and transfer 5 phones from Stock Godown (Kondapur) for demonstration/service purposes.
Show Solution
Step 1: Create Godown:
Step 2: Stock Journal transfer:
Stock Godown (Kondapur) reduces by 5; Ameerpet Service Centre shows 5. Total company stock unchanged.
Key Terms
| Term | Meaning |
|---|---|
| Godown | Any physical stock location — warehouse, showroom, service centre |
| Primary Godown | Top-level godown — all user-created godowns are created under Primary |
| Stock Journal (Alt+F7) | Voucher for internal godown transfers and manufacturing entries |
| Godown Summary | Inventory report showing stock by location — In/Out/Closing |
| Main Location | Tally's default godown created when godowns are first enabled |
| Sub-Godown | Godown created under another godown — for rack/shelf-level tracking |
Module Summary
- Enable multiple godowns:
F11 → Inventory → Maintain Multiple Godowns: Yes - Sunrise Retail: Main Showroom (Madhapur) for sales display + Stock Godown (Kondapur) for bulk storage
- Create godowns:
Masters → Inventory Info → Godowns → Create - Assign godown when entering purchase or sales vouchers — split receipts across locations in one voucher
- Transfer between godowns:
Alt+F7(Stock Journal) — no financial impact, only stock positions change - Godown Summary:
Reports → Inventory Reports → Godown Summary - April closing: Main Showroom = 7 phones, Stock Godown = 35 phones, Total = 42 phones
Checklist before moving on:
- F11 → Inventory → Maintain Multiple Godowns enabled
- Main Showroom and Stock Godown created under Primary
- April 5 purchase split: 30 to Main Showroom, 70 to Stock Godown
- Alt+F7 (Stock Journal) used for Apr 11 transfer of 25 phones
- Godown Summary report checked — closing 42 phones total
Quick Quiz
1. Which F11 feature must be enabled to use multiple godowns in Tally Prime?
- a) Enable Inventory Features
- b) Maintain Multiple Godowns
- c) Enable Manufacturing Journal
- d) Use Batch Numbers
Answer
b) Maintain Multiple Godowns — in F11 → Inventory Features tab. Without enabling this, only a single "Main Location" is available.
2. When Sneha transfers phones from Stock Godown to Main Showroom, which accounts are affected in the ledger?
- a) Sales account and Purchase account
- b) Only godown stock positions — no financial accounts are touched
- c) Cash account and Bank account
- d) Output CGST and SGST
Answer
b) Only godown stock positions change — a stock journal transfer is a physical movement, not a sale or purchase. No revenue, no expense, no GST impact.
3. Stock Journal (Alt+F7) is used for:
- a) Recording cash sales with stock deduction
- b) Godown-to-godown stock transfers and manufacturing entries
- c) Supplier payments
- d) Sales return entries
Answer
b) Stock Journal (Alt+F7) is for internal stock movements — godown transfers, manufacturing (raw material to finished goods conversion), and physical stock adjustments. It is purely an inventory document.
4. Sunrise Retail's closing stock in the Main Showroom (Madhapur) after all April transactions is:
- a) 42 phones
- b) 35 phones
- c) 7 phones
- d) 0 phones
Answer
c) 7 phones — In: 30 (purchase) + 25 (transfer in) + 2 (sales return) = 57; Out: 30 (Digital Hub) + 20 (CloudStore) = 50; Closing: 57 − 50 = 7.