Cheque Books and Cheque Printing in Tally
Setting up Sunrise Retail's SBI cheque book and printing cheques from Payment vouchers
Module 28 of 31 — Tally Prime. Configure Sunrise Retail's SBI CTS cheque book, record cheque numbers in payment vouchers, print cheques directly from Tally, and track cheque status. Duration: 35 min.
Learning Objectives
- Configure a cheque book for Sunrise Retail's SBI Madhapur account
- Record cheque details in Payment vouchers
- Print a physical cheque directly from Tally
- Track cheque status (issued, presented, cancelled)
- Handle post-dated cheques as Optional vouchers
Prerequisites: Payment and Receipt Vouchers — tally-07
Setting Up the Cheque Book in Tally
Tally now knows that cheque numbers 000101–000200 belong to the SBI Madhapur account. Any cheque number used in a Payment voucher is automatically tracked.
Configuring Cheque Printing Layout
Each bank has a specific cheque leaf layout. Positions must be measured manually on a sample cheque leaf before configuring:
SBI provides standard cheque dimension guidelines. Measure on a blank cheque leaf before finalising positions. Test with a draft printout on plain paper before printing on the actual cheque.
Recording Cheque Details in a Payment Voucher
When Sneha pays office rent by cheque (April 8, 2025):
The cheque number is now linked to this voucher and marked as "Issued" in the cheque register.
Printing the Cheque from Tally
After saving the Payment voucher:
What prints on the cheque:
Sunrise Retail — Cheque Register (April 2025)
Visual: Cheque Status Register
Cheque status flow:
- Issued — recorded in Tally, physical cheque dispatched or to be dispatched
- Presented — bank has debited the account (confirmed during Bank Reconciliation)
- Cancelled — cheque not used; number voided in the register
Post-Dated Cheques
TechWorld requests that Sunrise Retail issue a cheque for the April 5 purchase due on May 20 — but wants it dated May 20 now for assurance.
Recording a post-dated cheque:
Optional Voucher behaviour:
- Appears in the Day Book as a future-dated entry
- Does NOT affect the SBI bank ledger balance until you mark it as Regular (on May 20)
- On May 20: open the Optional voucher → change status to Regular → bank balance updates
A post-dated cheque entered as a Regular (non-Optional) voucher will reduce the bank balance immediately on entry date — this overstates cash outflow in April. Always use Optional for post-dated cheques.
Practice Exercise
Exercise: On May 12, Sneha writes cheque 000128 to pay Sparsh Tech's invoice SP-2025-0092 (₹1,18,000) that was due April 30 (12 days overdue). Record the payment and explain what cheque status it gets.
Show Solution
Cheque status immediately after entry: Issued — the cheque has been recorded in Tally and the physical cheque is ready to be dispatched.
After Sparsh Tech deposits and the bank processes it (typically 1–2 days), the status moves to Presented during the next Bank Reconciliation Statement in Tally.
The payment is 12 days overdue. If Sparsh Tech's terms include a late payment penalty, that would be a separate journal entry (Dr: Interest on Late Payment → Cr: Sparsh Tech).
Key Terms
| Term | Meaning |
|---|---|
| Cheque Book | Register of cheque numbers assigned to a bank account in Tally |
| CTS 2010 | Cheque Truncation System — current RBI standard format for bank cheques |
| Transaction Type: Cheque | Selection in Payment voucher that enables cheque number entry and printing |
| Post-dated Cheque | Cheque written with a future date — payee cannot deposit before that date |
| Optional Voucher | Tally's way to record tentative/future entries without affecting current balances |
| Cheque Status | Issued → Presented → Cleared (tracked during Bank Reconciliation) |
Module Summary
- Configure cheque book:
Masters → Banking → Cheque Book → Create— assign cheque numbers to bank account - Record cheque in Payment voucher: Transaction Type → Cheque → enter cheque number
- Print cheque:
Alt+P→ Cheque → insert physical leaf → print - Track status:
Reports → Banking → Cheque Status - Post-dated cheques: record as Optional voucher; mark Regular on the actual cheque date
Quick Quiz
1. To record a cheque payment in Tally and enable the cheque number field, the Transaction Type in Payment voucher must be set to:
- a) Normal (bank transfer)
- b) Cheque
- c) NEFT
- d) Cash
Answer
b) Cheque — changing the Transaction Type to Cheque reveals the cheque number field, links to the cheque book register, and prepares the voucher for cheque printing via Alt+P.
2. A post-dated cheque for May 20 (recorded on April 8) should be entered as:
- a) A Regular Payment voucher dated April 8
- b) A Regular Payment voucher dated May 20
- c) An Optional voucher — does not affect bank balance until marked Regular
- d) A Journal entry — F7
Answer
c) An Optional voucher — Optional vouchers appear in the Day Book but do not update ledger balances. On May 20, when the cheque is actually presented, the Optional voucher is changed to Regular, and the bank balance is updated at that point.